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Manage the day to day operations involved in supply chain.
This standard has options. Display duties and KSBs for:
This occupation is found in the Transport and Warehousing sector. It is found across a range of different types of organisations and employers such as hauliers, storage and warehouse operators, couriers, retailers and utilities.
The broad purpose of the occupation is to manage the day to day operations involved in supply chain, ensuring activity, personnel and/or vehicles meet customer expectations along with regulatory and legal requirements. The standard allows you to specialise in one of two areas; the transport supervisor ensures the safe and compliant utilisation of all drivers and equipment whilst the warehouse supervisor ensures the provision of a professional incoming goods, storage and dispatch service to customers.
In their daily work, an employee in this occupation interacts with a range of stakeholders across a number of organisations and professions. Both Transport and Warehousing Supervisors would lead a team which would vary in size depending on the organisation and have regular engagement with external customers and third party agents. In larger organisations the roles would have regular communication with internal functions such as Accounts and HR. In smaller organisations both Transport and Warehousing Supervisors may carry out some of the everyday tasks accounting and human resource activities. A Transport Supervisor would also have contact with various regulators and enforcement organisations.
At this level Transport and Warehouse Supervisors are integral to successful daily operations in a fast paced and varied environment.
An employee in this occupation will be responsible for applying their knowledge and expertise to managing their own work with a high level of autonomy and leading a team to effectively and efficiently deliver departmental and organisational objectives. Transport and Warehouse supervisors have to keep up to date with recent transport regulations and legislation as well as having an awareness of best practice transport and warehousing operations to ensure compliant, secure and safe working within the organisations policy and procedures.
Transport and Warehouse Supervisors specialise in either transport operations or warehouse operations however there are many shared skills across both of these specialities. This Apprenticeship Occupational Standard takes a core and options approach. All apprentices will complete the core and must select the one most appropriate option to their role from the transport or warehouse supervisor route.
| Duty | KSBs |
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Duty 1 Deliver good customer service to internal and external customers as per agreed contracts and organisation's process |
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Duty 2 Monitor and record staff performance and behaviour including recruitment, allocation and right to work entitlement |
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Duty 3 Ensure that the transport operation centre or warehouse is working efficiently, using IT systems and promote productivity. |
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Duty 4 Brief and debrief team members on a daily basis to provide information, advice and guidance. |
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Duty 5 Plan the training needs of transport/ warehouse operatives to ensure regulatory compliance and continued professional development are met in line with organisation’s requirement. |
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Duty 6 Follow internal and external audit procedures for transport and warehouse operations that relate to environmental impact, health, safety, wellbeing and regulatory compliance |
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Duty 7 Monitor and report on the day to day operational performance of the supply chain |
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Duty 8 Organise and plan the use of resources eg staff, vehicles and warehousing equipment, schedule maintenance and repairs, ensuring spend is within budget |
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Duty 9 Ensure correct personal protective equipment is issued and maintained for the team and provided to visitors to transport or warehouse operational areas |
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Duty 10 Identify opportunities to improve organisations processes and practices |
| Duty | KSBs |
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Duty 11 Ensure regulatory compliance of drivers in line with EU and domestic drivers hours rules, working time directive, driver licensing and driver certificate of professional competence training as applicable to the organisation. |
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Duty 12 Supervise regulatory compliance of vehicles in accordance with the DVSA ‘Guide to Maintaining Roadworthiness’. |
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Duty 13 Prepare the carriage of goods within legislation, for example carriage of livestock, perishable goods and hazardous or non-hazardous waste. |
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Duty 14 Supervise and report on asset protection and the security and safety of vehicles and loads. |
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Duty 15 Monitor and comply with goods vehicle operators licence requirements |
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Duty 16 Plan routes to ensure compliance with low and ultra-low emission zones, direct vision standards and lorry control schemes |
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Duty 17 Ensure correct insurances are in place, relevant to fleet transport operations. |
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Duty 18 Monitor vehicle running and depreciation costs |
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Duty 19 Schedule the transportation of goods in line with driver’s hours regulations, journey times and available resources ie drivers |
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Duty 20 Report road traffic incidents, police and dvsa roadside checks and prohibitions within the organisation and to the necessary authorities. |
| Duty | KSBs |
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Duty 21 Supervise receipt of goods, ensuring the correct goods are received, handled safely, ensuring any risks are identified |
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Duty 22 Supervise stowing of goods into storage in order to optimise space, improve distribution and preserve condition in line with health and safety and reduce risks. |
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Duty 23 Supervise reverse logistics operations in line with environmental and company policy. |
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Duty 24 Supervise the replenishment, picking, packing and decanting of goods. |
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Duty 25 Oversee the dispatching of goods; identifying any problems with goods or special instructions affecting delivery, confirming the correct method and materials for wrapping or packing in line with environmental legislation and organisational policies. |
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Duty 26 Carry out stock control and stock checks to ensure that appropriate stock levels are maintained. |
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Duty 27 Ensure the workplace is clean and tidy, meet the required hygiene and fire safety standards |
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Duty 28 Monitor and record checks of racking and mechanical handling equipment, in line with manufacturers recommendations and organisations procedures. |
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Duty 29 Supervise the process of bespoke/ direct orders and deal with any problems. |
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Duty 30 Ensure the security of the warehouse and goods are maintained, and risks are identified, reported and that records are kept up to date |
K1: Recruitment and selection process and practice including working with inhouse and external resourcing teams.
Back to Duty
K2: How to review staff performance including appraisals, performance development reviews (PDR), work allocation, skill gaps and training for transport/ warehouse team members
Back to Duty
K3: Factors that affect workplace efficiency and how these can be managed
Back to Duty
K4: Organisational and individual KPIs and strategies for meeting these.
Back to Duty
K5: People management policies complaint with ACAS. For example disciplinary and grievance processes
Back to Duty
K6: Organisational procedures for delivering customer service, managing customer accounts, information and quotations
Back to Duty
K7: Legislation governing operating licensing and understand the Operator Compliance Risk Score system works and how Driver and Vehicle Standards Agency (DVSA) applies it to operators.
Back to Duty
K8: Rules and best practice guidance for sector specific operations e.g. International carriage of dangerous goods by road (ADR), Dangerous Goods Safety Advisor (DGSA), Livestock, Perishable items, Ministry of Defence (MOD).
Back to Duty
K9: The application of Health and Safety regulations in transport and warehousing operations.
Back to Duty
K10: Road traffic incident procedures and offences both UK and International including documentation, information at the scene and duty to provide insurance details
Back to Duty
K11: Environmental impact of transport and warehousing operations i.e. telematics, Clear Air Zones compliance, recycling
Back to Duty
K12: IT systems and tools used to manage transport and warehouse operations
Back to Duty
K13: Load security as per DfT code of practice, ‘Safety of Loads on Vehicles’
Back to Duty
K14: The role of the health and safety executive and the driver and vehicle licensing agency within your organisation including anti-smuggling and security controls
Back to Duty
K15: Road traffic rules, speed limits, weight limits and height restrictions
Back to Duty
K16: Anti-smuggling, immigration and security controls
Back to Duty
K17: Transport compliance eg International legislation, transportation services and business entities
Back to Duty
K18: Driver testing and licensing in relation to categories of driving entitlement, vocational training requirements including Driver Certificate of Professional Competence
Back to Duty
K19: EU and domestic driver’s hours and working time legislation, the EuropeanAgreement Concerning the Work of Crews of Vehicles Engaged in International Road Transport (AETR), digital and analogue tachographs and domestic record books
Back to Duty
K20: Insurance requirements for fleet operators including level of cover, causes of invalidation
Back to Duty
K21: Vehicle maintenance requirements including scheduling and record keeping
Back to Duty
K22: Principles of vehicle choice; taking into account safety, environmental
Back to Duty
K23: The goods in process; receipt of goods to organisational standards, returned goods, disposal of goods and resale of goods
Back to Duty
K24: Stowing procedures to nominated warehouse locations
Back to Duty
K25: Procedures to dispose of and resell goods through secondary markets
Back to Duty
K26: Picking schedules and dispatch times
Back to Duty
K27: Warehouse dispatch processes
Back to Duty
K28: Stock management processes and procedures
Back to Duty
K29: Correct loading procedures for goods and safe transport weight limits
Back to Duty
K30: Legislation and ways to keep the premises within the current Health and Safety Executive guidelines
Back to Duty
K31: Service and maintenance requirements for Mechanical Handling Equipment (MHE) and Lifting Operations and Lifting Equipment Regulations (LOLER)
Back to Duty
K32: Procedures for direct orders or special orders that are not part of standard stock lines
Back to Duty
S1: Allocate and monitor work and set objectives including continual professional development (CPD), for transport/ warehouse team members.
Back to Duty
S2: Identify skill and knowledge gaps in own performance and team performance in relation to transport/ warehouse operations
Back to Duty
S3: Complete performance development reviews (PDR)/ staff appraisals for transport/ warehouse team members
Back to Duty
S4: Plan training to meet the requirements of the business and the team members including where required, Driver Certificate of Professional Competence and Material/Mechanical Handling Equipment requirements
Back to Duty
S5: Achieve KPI’s and targets set for the transport/ warehouse team and individuals within the transport/ warehouse team
Back to Duty
S6: Carry out disciplinary and manage grievances as per organisational guidelines
Back to Duty
S7: Lead team and departmental communications and meetings
Back to Duty
S8: schedule journeys: planning route, timings, costs and resources. Calculating driver hours/ use of tacho graphs and selecting the appropriate vehicle and ancillary equipment for the load being moved
Back to Duty
S9: Oversee and review fuel costs and deal with issues when they occur
Back to Duty
S10: Ensure the vehicle is safe and legally loaded and vehicle is marked and labelled compliantly in line with regulations regarding the carriage of dangerous goods
Back to Duty
S11: Ensure vehicle, driver and load documentation is available for the journey and meets legal requirements
Back to Duty
S12: Carry out risk assessments appropriate to work environment in accordance with the Health and Safety Executive
Back to Duty
S13: Plan, organise and evaluate vehicle and warehouse maintenance schedules for compliance with the DVSA ‘Guide to Maintaining Roadworthiness’ or other Approved Codes of Practice (ACOP)
Back to Duty
S14: use IT equipment and systems for the role such as telematics or warehouse management systems
Back to Duty
S15: plan and review warehouse compliance and efficiencies; labour, placement, schedules, resources to inform improvements, including inbound and outbound goods
Back to Duty
S16: ensure the security of the transport, warehouse and goods in line with organisational policies
Back to Duty
S17: Review and measure the performance of warehouse operations to inform improvements to safe operating processes and systems; i.e. picking, stowing, dispatch
Back to Duty
S18: lead and review the process for returned, damaged goods, customer bespoke and direct orders
Back to Duty
S19: Supervise loading to ensure correct procedures are used
Back to Duty
S20: communicate with internal and external customers using various communication methods
Back to Duty
S21: identify and propose innovative business improvements
Back to Duty
B1: Demonstrate the organisations values to promote and enhance brand reputation.
Back to Duty
B2: demonstrate ownership and responsibility for their own safety and that of others
Back to Duty
B3: Take ownership for your own performance and training committing to self-improvement. Keeping up to date with industry developments.
Back to Duty
B4: positive attitude and approach to their work even when priorities and working patterns change
Back to Duty
B5: use own initiative when needed to ensure that employer needs and expectations are met
Back to Duty
B6: treat team, customers and other stakeholders with respect
Back to Duty
B7: approachable and open to change
Back to Duty
B8: professional approach - constructively manage difficult situations with colleagues, always striving to achieve the best outcome for the organisation and wider team
Back to Duty
B9: Treat equipment and technology responsibly and with respect
Back to Duty
Apprentices without level 2 English and maths will need to achieve this level prior to taking the End-Point Assessment. For those with an education, health and care plan or a legacy statement, the apprenticeship’s English and maths minimum requirement is Entry Level 3. A British Sign Language (BSL) qualification is an alternative to the English qualification for those whose primary language is BSL.
| High Level Qualification |
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Transport Manager Certificate of Professional Competence Level: 3 |
| High Level Qualification |
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Ministry of Defence: Junior Transport Operator L3 Level: 3 |
This standard aligns with the following professional recognition:
This is a regulated occupation.
Department for Transport
Training Provider does not require approval by regulator body
EPAO does not require approval by regulator body
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this apprenticeship will be reviewed in accordance with our change request policy.
| Version | Change detail | Earliest start date | Latest start date |
|---|---|---|---|
| 1.1 | End-point assessment plan revised | 18/11/2022 | Not set |
| 1.0 | Approved for delivery | 03/08/2021 | 17/11/2022 |
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